So, how much are fax machines these days? At the time of writing this post, a good fax machine for office use is anywhere from $169 to $999 on Amazon. And most of these machines not only fax, but they can print, scan, and copy documents too.
And with a wide range of options on the market, it can be overwhelming and risky to choose a fax machine without guidance. But don’t worry because we’ve compiled a list of the top 10 affordable yet highest-rated machines so you can boost your office’s efficiency without breaking the budget. So whether you have $169 or $999 to spend, you’ll find a reliable choice that won’t let you down.
Related reading: Check out our fax machine for home use list too!
So stay tuned for recommendations on the fastest, most durable machines with fax capability, the largest paper trays, and the most impressive feature sets.
Our Top 10 Picks
Top 10 Fax Machines For Office Use
Let’s discuss these machines in detail starting with our top 1 pick fax machine for office use, the Brother MFC7360N.
1. Brother MFC7360N Monochrome Printer with Scanner, Copier, and Fax
The Brother MFC7360N Monochrome Printer with scanner, copier, and fax capabilities is the perfect addition to any office. This handy fax machine has a 35-page auto document feeder, so you can quickly fax, copy, or scan multi-page docs with ease. It also has a 14.4 Kbps fax modem and comes with PC Fax software, allowing you to send and receive faxes directly from your computer.
It’s fast too, with faxes sending in about 7 seconds per page and scans taking just 2.5 seconds per page. In addition, you can send faxes to up to 258 locations at once and forward faxes to others instead of printing them. This multifunction machine makes office tasks a breeze.
2. Brother MFC-L5850DW Monochrome Laser Printer, Copier, Scanner, and Fax
Increase the efficiency of your workplace with this Brother all-in-one monochrome laser printer. The built-in wireless and Ethernet interfaces allow for multiple connections for shared use. With a fast 33.6 Kbps fax modem and memory for up to 500 pages, you’ll be zipping through faxes in no time. It can auto-store up to 350 numbers and quickly scan/transmit pages in just 2.5 seconds each.
The Brother MFC-L5850DW also features tight security to protect your private files and data. Three layers of protection control who can access the printer and your network so only the right people can access sensitive information. A versatile laser printer suited for office and home use, the MFC-L5850DW handles everyday tasks with robust features and impressive performance.
3. Epson EcoTank ET-15000 Wireless All-in-One Supertank Printer with Scanner, Copier, and Fax
The Epson EcoTank ET-15000 not only prints, scans, and copies documents, but it also lets you easily send and receive faxes with ease. It can hold up to 100 pages in its memory and store 100 frequently used numbers, so you can fax your most common contacts with just one tap.
You can also have faxes sent to any email or saved right to your computer. And the quality’s great too – sharp black and white or color faxes. It also comes with PC Fax software to manage faxes right from your PC.
4. Brother Printer MFC7860DW Wireless Monochrome Printer with Scanner, Copier, and Fax
The fourth best fax machine for office use is the Brother Printer MFC7860DW. This wireless monochrome printer can get the job done. It has a 35-page automatic document feeder, so you can easily copy, scan, or fax multi-page documents. In addition, it has a super-fast fax modem and software for sending faxes right from your computer. It can even produce two-sided outputs from one-sided originals.
The Brother MFC7860DW can also rapidly transmit pages in about 2.5 seconds or scan them just as quickly. And it can broadcast to up to 258 locations. So if you need an efficient fax machine/printer/scanner/copier for your office, this all-in-one machine is worth checking out.
5. Canon TR8620a All-in-One Printer with Scanner, Copier, and Fax
So how much are fax machines like the Canon TR8620a? It currently starts at $149 on Amazon. The Canon TR8620a is an all-in-one printer, scanner, copier, and fax machine. It can automatically feed up to 20 pages at a time through its Auto Document Feeder (ADF) for fast, convenient faxing, copying, and scanning of multi-page documents.
It offers a transmission speed of approximately 3 seconds per page for black and white pages and 60 seconds per page for color pages. With 250 pages of memory capacity and 99 group dialing locations, the Canon TR8620a All-in-One Printer with Scanner, Copier, and Fax machine is ideal for home office use.
6. Canon Lasers MF4880dw Wireless Monochrome Printer with Scanner, Copier, and Fax
The Canon Lasers MF4880dw is a wireless monochrome laser printer with scanning, copying, and fax capabilities. It features a 35-sheet automatic document feeder for convenient multi-page printing and includes an internal memory that can store up to 256 fax pages to ensure uninterrupted fax reception.
With a 33.6 Kbps Super G3 Fax modem and a maximum fax resolution of 200 x 400 dpi, the MF4880dw delivers fast, high-quality fax transmissions for your business needs. It also supports fax broadcasting to up to 114 numbers simultaneously. This versatile printer is an ideal solution for efficient document management in a small office environment.
7. Brother MFCJ825DW Wireless Color Photo Printer with Scanner, Copier, and Fax
The Brother MFCJ825DW multifunction inkjet printer offers powerful yet compact functionality. It enables unattended faxing, copying, and scanning of documents up to 20 pages via an automatic document feeder. Its standalone fax features include both color and black-and-white capabilities, as well as a maximum fax modem speed of 33.6 Kbps.
Mac users can also receive faxes with this versatile machine. Perfect for home offices, the Brother MFCJ825DW Wireless Color Photo Printer with Scanner, Copier, and Fax delivers professional-grade productivity and convenience in a compact, easy-to-use package.
8. Canon 4206B002 Model Pixma MX870 Wireless Printer with Scanner, Copier, and Fax
The Canon 4206B002 Model Pixma MX870 is a wireless all-in-one printer ideal for the home office. It offers fast print, copy, and scan speeds and features Super G3 Fax with 100 speed dials, support for up to 250 pages, and 3-second transmission per page.
Its color fax capabilities handle both plain paper and photo printing. While direct faxing is supported on PCs, Mac users can send faxes in two steps: by first printing and then sending the document. The PIXMA MX870 delivers robust, multifunction performance to meet the demands of busy professionals and families.
9. Canon MF4770N Wireless Monochrome Printer with Scanner, Copier, and Fax
And how much are fax machines like the Canon MF4770N? This one’s currently around $667 brand new. The Canon MF4770N is a monochrome wireless printer with scanning, copying, and fax capabilities. It can print and scan at up to 200 x 400 dpi resolution and send faxes at up to 33.6 Kbps with a transmission time of approximately 3 seconds using JBIG compression.
The MF4770N also includes four one-touch speed dials, 100 coded speed dials, and group dialing for up to 103 destinations. In addition, it offers remote fax receiving, dual access, distinctive ring pattern detection, and error correction.
Activity reports and PC fax sending round out its key features. With a document feeder that can hold up to 256 sheets, the Canon MF4770N printer is a capable office printer, scanner, copier, and fax machine.
10. Canon PIXMA MX512 Wireless Color Photo Printer with Scanner, Copier, and Fax
And the top 10 fax machine for office use is the Canon PIXMA MX512. This all-in-one printer is a versatile, all-in-one wireless printer, scanner, copier, and fax machine ideal for the home office. It features a 30-sheet auto document feeder for efficient copying, scanning, and faxing and secure fax and scan functions with password protection and prevention of misdials.
The MX512 supports high-speed Super G3 Fax for both color and black-and-white documents. With 20 one-touch speed dial buttons and the capacity to handle up to 50 incoming fax pages, the MX512 is a powerful yet affordable solution for busy home offices.
We hope our list of the top 10 fax machines for office use has helped you find a reliable and affordable option for your business needs. And we hope that we’ve helped you answer your question, “how much does a fax machine cost.” Whether you’re looking to replace an aging machine or purchase your first one for sharing documents with clients and coworkers, there are quality choices to fit any budget and volume requirements. As technology advances, these machines make it easy to send and receive faxes as an integral part of your daily communications.
And before you send off those important documents, don’t forget to include a fax cover sheet. We’ve got some free, downloadable templates you can use below. Check ’em out!